Describe the programme and its uses
Specify the location, building type, intended uses and estimated floor areas. State whether the project involves a new building, extension, refurbishment or change of use.
Share the available documents
Architectural drawings, existing-building surveys, site photographs and previous studies can help explain the project. For an existing building, identify missing documents so their absence can be considered when defining the services.
Set out the constraints
Communicate the intended schedule, budget if available, access restrictions and any need to keep the building operating during works. Distinguish objectives from decisions already made.
Define the services and deliverables
Identify the disciplines and stages required: feasibility, design, detailing or supervision. Deliverables, stakeholder interfaces and the boundaries of each service should be agreed in the proposal.